Constitution of Students' Union

                                                                    CONSTITUTION OF GOVT. AIZAWL COLLEGE
                                                                                         STUDENTS’ UNION
                                                                      AIZAWL : MIZORAM (REVISED & AMENDED)

 
ARTICLE - I
NAME
      The name of the Union shall be the Students’ Union of Govt. Aizawl College.
     

DEFINITION
      In this Constitution unless the context otherwise       requires :
      1.      ‘Constitution’ means the Constitution of the Students’ Union of the Government Aizawl College.
      2.      ‘Union’ means the Students’ Union of Govt. Aizawl College.
      3.      ‘President’ means the President of Students’ Union of Govt. Aizawl College.
      4.      ‘Vice President’ means the Vice President of the Students’ Union of Govt. Aizawl College.
      5.      ‘General Secretary’ means the General Secretary of the Students’ Union of Govt. Aizawl College.
      6.      ‘Magazine Editor’ means the Magazine Editor of the Students’ Union of Govt. Aizawl College
      7.      ‘Outdoor Games Secretary’ means the Outdoor Games Secretary of the Students’ Union of Govt. Aizawl College.
      8.       'Social & Cultural Secretary' means the Social & Cultural Secretary of the Students' Union of Govt. Aizawl College.
      9.      ‘Debating & Literary Secretary’ means the Debating & Literary Secretary of the Students’ Union of Govt. Aizawl College.
      10.    ‘Indoor Games Secretary’ means the Indoor Games Secretary of the Students’ Union of Govt. Aizawl College.
      11.    ‘Co-opted Executive Members’ means the Co-opted Executive Members of the Students’ Union of Govt. Aizawl College.
      12.    ‘College’ means the Government Aizawl College.
 
ARTICLE - II
EXECUTIVE BODY

1.            The Executive Body of the Union shall comprise of the following.
      A.     OFFICE BEARERS:
               1. President........................................ Ex-Officio
               2. Vice President................................. Elected
               3. General Secretary........................... Elected
               4. Outdoor Games Secretary............. Elected
               5. Social & Cultural Secretary........... Elected
               6. Debating & Literary Secretary..... Elected
               7. Indoor Games Secretary................ Elected
               8. Magazine Editor (College Magazine)            Elected
 
            B.        CO-OPTED EXECUTIVE MEMBERS:
               1.  Assistant General Secretary...................... 1
               2. Assistant Outdoor Games Secretary........... 1
               3. Assistant Social & Cultural Secretary......... 1
              4. Assistant Debating and Literary Secretary    1
              5. Assistant Indoor Games Secretary.............. 1
               6. Assistant Magazine Editor......................... 1
               7. Class Representatives................................ 2
               (from each Class/Section 1 male, 1 female)
 
      C.     Lecturers in-charge of various Department of the Union (2 for each Department)
 
      D.     The Term of the Executive shall be one academic year.

 

 

ARTICLE - III
EMBLEM

      I.       The Emblem of the Students’ Union of Govt. Aizawl College shall be the same as the College emblem.
      II.      The Union shall not have a flag of its own except the college flag.
 
ARTICLE - IV
AIMS AND OBJECTIVES

      1.      To represent the welfare and interest of the students.
      2.      To promote a healthy corporate life among students in the college.
      3.      To develop an academic atmosphere through a disciplined approach to the pursuit of higher studies.
      4.      To organize extra-curricular activities.
      5.       T o create amenities for the welfare of the students
      6.      To protect the right of the students and to promote their academic interest.
      7.      To maintain good public relations.
      8.      To provide opportunity for the students to enhance the knowledge and skills that will assist them in their personal development.
      9.      To help and encourage the students to become a good citizens.
 
ARTICLE - V
MEMBERSHIP

               All the students of Government Aizawl College shall be the members of the Union.
 
ARTICLE - VI
ELECTION

      1.      Principal shall be the Ex-officio President of the Students’ Union.
      2.      All Office Bearers mentioned in Section - I, Sub-Clause (A)(2-8) of Article-II shall be elected by the members of the Union in a general election by secret ballot.
      3.      The General Election for the above mentioned posts shall be held within 15 days of the commencement of III year class.
      4.      Those elected Office Bearers in the General Election shall take office within 7 (Seven) days following the General Election.
      5.      The Candidates for the post of the Office Bearers mentioned in Section-I, Sub-Clause (A) of Article-II, (except 1&2) must have 6 (six) Co-opted Members as Assistant General Secretary, Assistant Outdoor Games Secretary, Assistant Social and Culture Secretary, Assistant Debating and Literary Secretary, Assistant Indoor Games Secretary, Assistant Magazine Editor. Candidate for the mentioned posts be required to announce names of their respective nominees for their Assistants at the time of filling their nominations. If the candidate is declared elected, his/her Assisant shall be automatically Co-Opted Executive Member of the Union. If the elected candidate resigns, his/her Assistant will automatically take charge. Any elected member choosing to resign from his/her post shall be debarred from contesting any future elections.
      6.      The Principal, who is the Ex-Officio President of the Union shall appoint Returning Officer and Pooling Officers to conduct the Election. The Returning Officer shall makes rules and regulations for the General Elections, if and when necessary. Co-curricular bodies such as the YAC, NCC, Literature Club, E.U. etc shall be allowed to organise activites only with the approval of the Executive Committee/Principal.
      7.      In case of any tie, the decision of the Returning Officer shall be final.
      8.      Candidate receiving a simple majority of the votes shall be declared elected.
      9.      No member is allowed to cast vote without a Students’ Identity Card in the General Election. In case of loss, damage etc. of Identity Card, he/shewill be allowed to cast vote only with a Temporary Identity Card issued by the Principal/Vice Principal.
      10.    Class Representatives shall be elected by the students of each class by secret ballot within a week following the Students’ Union General Election.
      11.    Freshers’ Social shall be held within 15 (fifteen) days following the General Election.
 
ARTICLE - VII
ELIGIBILITY FOR THE POST OF OFFICE BEARERS

      1.      A candidate must be a regular and bonafide student of Govt. Aizawl College. He/she should have passed all semester exams at the time of candidacy.
      2.      He/She must have completed at least one academic year of study in the College.
      3.      He/She must be free from intoxicants.
      4.      He/She must not be an active member of any political party, regional or national.
      5.     No student ever cautioned or disciplined for violation of college rules shall be allowed to contest the election.
      6.    No student shall be allowed to contest the posts of General Secretary and Vice President unless he/she is a Vth semester student.
 
ARTICLE - VIII
POWERS AND FUNCTIONS OF THE EXECUTIVE COMMITTEE

      1.      College activities such as Freshers’ Social, College Week, Mizoram University Sports and other extra-curricular activities will be dealt with
               by a meeting of the Executive Committee.
      2.      In all matters, the decision of the Executive Committee will be the final.
               a) All important issues shall be place before the Executive Committee.
               b) In case of any dispute, decision taken by a simple majority of the Executive Committee will be final. Presidential proclamation may be made if decision cannot be made by a simple majority.
      3.      The Executive Committee is the highest authority regarding the resignation/termination of any Executive Committee member.
 
ARTICLE - IX
FUND

      1.      The Union’s Fund, including Games and Magazine Fees, will be raised from the Students which may, from time to time, be fixed by the
               Executive Committee with the approval of the Principal/President.
      2.      An annual budget estimate shall be prepared by each Department and submitted to the General Secretary for consolidation. The scrutinised 
and consolidated budget shall be placed before the Executive Committee for its consideration and passing.
     
3.      There shall be two Cash Demand Books maintained by each Department, one copy with the Secretary concerned and the other copy with the President. All requests for withdrawing money from the Union’s Fund should be made in the Demand Book through the General Secretary     who will endorse it to the President for sanction. The Secretaries shall maintain an account of expenditure incurred in his Department.

      4.      The President shall accord sanction of money for only such scheme or project for which there is a provision for the year. For any new item
               of work for which there is no budget provision the Department shall have to obtain approval of the Executive Committee before making the                demand for sanction.
      5.      Fund of the Union shall be kept in the President’s custody.
      6.      The budget provision may be revised by the Executive Committee as deemed necessary.
      7.      Financial account of each Department shall be audited at any time by any Lecturer of the College and any Senior Student appointed by the 
Executive Committee.
    
8.      The Audit Report shall be placed before the Executive Committee.

 
      ARTICLE - X
POWERS AND FUNCTIONS OF THE PRESIDENT

      1.      To preside over the meetings of the Union.
      2.      To grant Students’ Union Fund in accordance with Article IX (3&4).
      3.      To decide as an when to hold the General Election of the Students’ Union and the election of Class Representatives.
      4.      To nominate two (2 ) Lecturers-in-charge of each Department in consultation with the elected Office Bearers. The two selected Lecturers-
               in-charge shall be called Senior and Junior, and in the next electoral term the Junior shall take over as Senior and a new selection for the                    Junior position be made.
      5.      To hand over charge to the new Executive Committee in case the outgoing committee fails to do so within seven (7) days following the
               General Election.
      6.      To dissolve the Students’ Union when its works cannot be carried out in accordance with the provisions of the Constitution and declare                        Emergency for a period not exceeding one month.
 
ARTICLE - XI
POWERS AND FUNCTIONS OF THE VICE PRESIDENT

      1.      To preside over the meetings of the Union in the absence of the President.
      2.      To guide the activities of the different Departments of the Union.
      3.      To act as President in the absence of the President and exercise Article IX (except Section 2 &6) in consultation with the Lecturers-in-
               charge of the Union.
      4.      To inform the activities of the Executive Committee of the Students.
      5.      To submitted Annual Report of the Executive Committee.
 
ARTICLE - XII
POWER AND FUNCTIONS OF THE GENERAL SECRETARY

      1.      To convene meetings of the Union in consultation with the President.
      2.      To maintain all records of the Union. He/She shall keep minute of all Executive meetings and provide copies of such minutes to the
               President.
      3.      To guide and co-ordinate the activities of the different Department of the Union.
      4.      To inform the activities of the Executive Committee to the students.
      5.      To submit Annual Report to the Executive Committee.
 
ARTICLE - XIII
POWER AND FUNCTIONS OF THE OUTDOOR GAMES SECRETARY

      1.      To organise Annual Sport and Inter-Class competition.
      2.      To select teams for different outdoor games competitions.
      3.      To perform allied duties.
      4.      To maintain Departmental Account Book.

ARTICLE - XIV
POWERS AND FUNCTIONS OF THE SOCIAL AND CULTURE SECRETARY

      1.      To organize socio-cultural events and competitions.
      2.      To select teams for different socio-cultural competitions.
      3.      To perform allied duties.
      4.      To maintain Department Account Book.
 
ARTICLE - XV
POWER AND FUNCTIONS OF THE DEBATING AND LITERARY SECRETARY

      1.      To hold and organise debate, seminars, lectures, speeches, symposiums and essay competitions.
      2.      To select teams for different debating and literary competitions.
      3.      To perform allied duties.
      4.      To maintain Departmental Account Book.

ARTICLE - XVI
POWERS AND FUNCTIONS OF INDOOR GAMES SECRETARY

      1.      To hold and organise indoor games competitions.
      2.      To select teams for different indoor games competitions.
      3.      To look after the Students’ Common Room and its properties.
      4.      To perform allied duties.
      5.      To maintain Department Account Book.


ARTICLE - XVII
POWER AND FUNCTIONS OF MAGAZINE EDITOR

      1.      To edit the college magazine and other official journal/papers of the Union.
      2.      He/she shall be the editor of the Union’s official bulletin.
      3.      To perform allied duties.
      4.      To maintain Departmental Account Book.
      5.      The Editorial Board, consisting of the Editor, Assistant Editor and the Lecturer-in-charge, will select a press for printing of the College
               Magazine.
      6.      All bills of advertisement shall be accredited to the Magazine Account.
 
ARTICLE - XVIII
FUNCTIONS OF ASSISTANT GEN. SECRETARY/ASSISTANT SECRETARIES/ASSISTANT EDITOR

      1.      To assist their respective Secretaries/Editor/General Secretary.
      2.      To perform the duties of the Secretaries/Editor/General Secretary in their/his absence.
      3.      To perform allied duties.
 
ARTICLE - XIX
POWER AND FUNCTIONS OF LECTURERS-IN-CHARGE

      1.      To aid and advise the Office Bearers of the Union.
      2.      To supervise the activities of their respective Department.
      3.      To preside over the meetings of their respective Department/Sub-Committees.
 
ARTICLE - XX
FUNCTIONS OF THE CLASS REPRESENTATIVES

      1.      To represent the interests of their respective classes.
      2.      To implement the decisions of the Executive Committee/Principal/Sub-Committee/Department.
 
ARTICLE - XXI
TAKING AND HANDING OVER CHARGE

      1.      To out-going General Secretary shall convene a meeting of the newly elected Executive Committee and the outgoing, Executive Committee
               within seven (7) days following the election for the purpose of handling and taking over charge.
      2.      In case the outgoing Executive Committee fails to hand over the charge within seven (7) days following the election, the President shall take
               over the charge and hand it over to the new elected Office Bearers within fourteen (14) days of taking over the charge.

ARTICLE - XXII
MEETINGS

      1.      The Executive Committee shall meet at least once every two months
      2.      Emergency meeting will be convened to discuss matters of urgent nature.
      3.       Requisition Meeting will be convened provided half of the members of the Executive Committee make written request to the President for
                such meeting.
      4.      Agenda for any meeting of the Executive Committee shall be clearly given and two days’ notice will be required for all meetings except an 
               Emergency Meeting.
      5.      General Body meeting will be held as many times as deemed necessary by the Executive Committee.
      6.      Disciplinary action will be taken upon any Executive member should he/she be continually absent for three consecutive meetings without
               informing the Committee.
 
ARTICLE - XXIII
QUORUM

      1.      One third of the total members of the Executive Committee will form a quorum for all Executive Committee meetings
      2.      One-fourth of the total members of the Union will form a quorum for the general meeting of the Union.
 
ARTICLE - XXIV
TERMINATION OF OFFICE

      1.      An Office Bearer shall cease to be an Office Bearer if he/she resigns or leaves the College or a no-confidence motion is passed against
               him/her be both the Executive Committee and the General Body Meeting with two thirds majority of the total members of the Executive                    Committee and two thirds majority of the members of the Union present and voting respectively.
      2.      A letter of resignation shall be addressed to the President with a copy to the General Secretary.
 
ARTICLE - XXV
AMENDMENT

      1.      This Constitution can be amended by the General Body Meeting with two-thirds majority of the total members of the General Body
               Meeting. The amendment shall become effective on the assent of the President.
 
ARTICLE - XXVI
BYE-LAWS

      1.      In the event of the dissolution of the Union the assets, liabilities, all properties of the Union shall pass on to the Principal of Government
               Aizawl College.
 
 
AMENDED
On 11th July, 2014
 
 
            (S.SUMEONA)                                                              (LALRINAWMA)
            General Secretary                                                          President
            Students’ Union                                                           Students’ Union
 
          Govt. Aizawl College                                                 Govt. Aizawl College

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